The Ultimate Roadshow Booking Form
(1) By completing and sending this Booking form, you agree that you are making a confirmed booking and entering into a contract which carries your acceptance, in full, of the following booking terms.
(a) You agree that the confirmed start and finish times that you have supplied are accurate and correct
(b) Any extension beyond the confirmed finish time is at the discretion of The Ultimate Roadshow and the management of the venue. Any extension to the agreed timescale will be charged in addition to the booking fee at £30.00 per hour (or part hour), thereafter, which shall be payable in advance.
(c) You agree to our booking fee which is payable, in full, by cash, upon arrival of The Ultimate Roadshow at your venue.
(d) Cheque payments are also accepted, and these should be sent by post at least 10 days before the date of the function to allow for payment clearance. We reserve the right to refuse or restrict service provision where a cheque is presented as payment on the night of the function, or where payment has not been made in full prior to or upon our arrival.
(e) The Client shall have the right to CANCEL the booking date(s) by serving upon the Artiste not less than 28 clear days notice in writing. Where the function is cancelled within 28 clear days of the actual event, then a pro-rata cancellation charge will be made (Minimum £50). Please note that if the function is cancelled with less than 24 hours notice then the full booking fee may be charged.
(f) The Client is responsible for safety and security at the venue and shall evict any person(s) causing nuisance to the D.J, or any other person employed by, or associated with The Ultimate Roadshow. As with any occupation, our staff will not tolerate verbal or physical abuse.
(g) In the unlikely event that The Ultimate Roadshow is unable to attend personally due to accident or sudden illness, The Ultimate Roadshow shall endeavour to provide a suitable substitute offering the same level of service at no additional charge to the client. This does not apply in circumstances detailed in section (h) below.
(h) Force Majeure - The Ultimate Roadshow will not be liable for failing to attend a booking, where the reason for non-attendance or late arrival is caused by adverse weather conditions (including Snow & Flooding), road closure, road traffic accident, vehicle breakdown, fuel shortages, acts of terrorism, industrial action, or other unavoidable circumstances deemed beyond our control.
(i) The Client will arrange for the venue to be unlocked upon arrival of The Ultimate Roadshow. The client and venue will allow suitable time for the installation and dismantling, and removal of disco equipment (normally 45 minutes each side of the booking times). Where appropriate, the Customer will also inform the venue, in advance, of our requirements. We shall not be liable for any additional charges levied to the client by the venue in relation to our equipment assembly / removal timescales.
(j) Where the function is solely for or includes guests under the age of 16 years, the client, (or other Adult) is responsible for the behaviour and safety of any minors attending the venue. Where the function is solely for minors, the client will provide and maintain adequate adult supervision at all times.
(k) The Ultimate Roadshow will accept music lists and requests in advance of functions & will endeavour to play a reasonable number of the clients' chosen requests, provided such requests are submitted in writing, at least 1 week before the event. The client also agrees that The Ultimate Roadshow cannot guarantee the inclusion of any difficult to source, obsolete or deleted titles either requested at the event or previously notified
(l) The Ultimate Roadshow ensures that any equipment to be connected to a power source is electrically safe, has passed PAT electrical safety testing, and conforms to the HSE EAW Act 1989, and any amendments thereafter. The Ultimate Roadshow will provide evidence of PAT Testing and Public Liability insurance to the clients venue where requested in advance.
(m) The Ultimate Roadshow shall be in no way liable for breach of byelaws, or conditions under which the venue is leased, hired or entrusted to the Customer. The client / venue Management also ensures that all appropriate licenses, as required by law, are in force at the time of the performance(s).
(n) Where the client requests that we set up the equipment at an earlier time prior to the actual start of the function, the client acknowledges that a tiered charge may be made for this additional service, and that this service will be subject to availability. In addition to any previously agreed charges, if we should arrive at the clients venue at any earlier, pre-arranged time, and we are unable to access the venue to set up the equipment or are prevented from doing so by the venue management, then the client shall be charged an additional £30, which will be added to the booking fee and will be payable at the start of the actual function.
(o) The Ultimate Roadshow will not be liable for any refund, in part or whole, where we are late accessing the venue and setting up purely because of earlier events over-running, or where we are prevented from accessing, setting up or providing our professional services by the venue management. Neither will we be obligated to provide an extension to the agreed timescale on a pro-rata basis in these circumstances.
(p) Where the venue does not have its own parking facilities, The Ultimate Roadshow reserves the right to pass on any additional parking fees for refund by the client. Please note that in accordance with Health and Safety laws, we will refuse to work at venues where illegal or hazardous parking is required in order to unload our vehicle. This also applies to general health and safety concerns within the venue such as navigating cluttered or unlit stairways.
(q) Where The Ultimate Roadshow is engaged to work alongside a band, (or other entertainer) it is the clients responsibilty to ensure that adequate space exists within the venue for both entertainers to set up their equipment, and that seperate power outlets exist.
(r) Where the event is being held in a marquee, the client will ensure that the work area is dry and that a minimum of 2x 13A power sockets are located within 15 Metres of this area.
(s) Refreshments are always appreciated where offered, however they do not form any part of the booking terms.
To complete your booking with "The Ultimate Roadshow", please fill in the following booking form and in submitting the completed form, you accept that you are making a legally binding, confirmed booking with The Ultimate Roadshow.